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City Council Policies and Procedures

 

 

 

AGENDA FOR THE CITY COUNCIL

City of Rapid City, South Dakota

6:30 P.M., Monday, July 6, 2015

 

ROLL CALL AND DETERMINATION OF QUORUM

 

INVOCATION (You are welcome to participate, but not required)

 

PLEDGE OF ALLEGIANCE

 

RECOGNITION OF MAYOR

  • Recognition of Mayor Sam Kooiker

 

RECESS TO SWEAR IN NEWLY ELECTED MAYOR AND COUNCIL MEMBERS

  • Oaths of Office administered to Mayor Steve Allender and Ward Council Members Elect Charity Doyle, Ritchie Nordstrom, Jerry Wright, John R. Roberts and Brad Estes

 

RECONVENE

 

ELECTION OF OFFICERS

1.            Election of Council President

2.            Election of Council Vice President

 

RECESS

 

RECONVENE

 

ADOPTION OF AGENDA

 

AWARDS AND RECOGNITIONS

 

GENERAL PUBLIC COMMENT

 

A time for the members of the public to discuss or express concerns to the Council on any issue not on the agenda.  Action will not be taken at the meeting on any issue not on the agenda, except by placement on the agenda by unanimous vote of the Council members present.

 

NON-PUBLIC HEARING ITEMS -- Items 3 - 71

 

Open Public Comment – Items 3 - 53

                        Close Public Comment

 

CONSENT ITEMS – Items 3 - 53

 

Remove Items from the “Consent Items” and Vote on Remaining Consent Items

 

Approve Minutes

3.            Approve Minutes for the June 15, 2015 Regular Council meeting and the June 30, 3015 Special Council meeting.

 

Vacations of Right-Of-Way Set for Hearing (August 3, 2015)

4.            No. 15VR004 - A request by KLJ for City of Rapid City for a Vacation of Right-of-Way for property generally described as being located between East New York Street and East Philadelphia Street.

 

5.            No. 15VR005 - A request by KLJ for City of Rapid City for a Vacation of Right-of-Way for property generally described as being located between East Chicago Street and East New York Street.

 

6.            No. 15VR006 - A request by KLJ for City of Rapid City for a Vacation of Right-of-Way for property generally described as being located between East Chicago Street and East New York Street.

 

7.            No. 15VR007 - A request by KLJ for City of Rapid City for a Vacation of Right-of-Way for property generally described as being located between East St. Louis Street and East Chicago Street.

 

8.            No. 15VR008 - A request by KLJ for City of Rapid City for a Vacation of Right-of-Way for property generally described as being located between East Chicago Street and East New York Street.

 

9.            No. 15VR009 - A request by KLJ for City of Rapid City for a Vacation of Right-of-Way for property generally described as being located between East St. Louis Street and East Chicago Street.

 

10.          No. 15VR010 - A request by FMG, Inc for South Dakota School of Mines and Technology Foundation for a Vacation of Right-of-Way for property generally described as being located between E. St. Joseph Street and E. Kansas City Street between Maple Avenue and Elm Avenue.

 

Alcoholic Beverage License Applications Set for Hearing (July 20, 2015)

11.          Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for September 8, 2015 at Golden West Technologies, 2727 N Plaza Drive

12.          Rapid City Area Chamber of Commerce for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for November 10, 2015 at Youth & Family Services, 120 E Adams

 

Public Works Committee Consent Items

13.          No. PW063015-01 – Approve Change Order No. 1F to Heavy Constructors for Water Main Crossing of Rapid Creek, Project No. 04-1241 / CIP No. 50309, for an increase of $2,310.18.

 

14.          No. PW063015-02 – Approve Change Order No. 2F to Heavy Constructors for Omaha Street / West Boulevard Intersection Utilities, Project No. 14-2097 / CIP No. 50955, for a decrease of $16,863.44.

 

15.          No. PW063015-03 – Approve Change Order No. 1F to J&J Asphalt for Eglin Street Overlay Project, Project No. 14-2216 / CIP No. 50798, for a decrease of $2,031.28.

 

16.          No. PW063015-04 – Approve Change Order No. 1 to Reede Construction for Mt Rushmore Road Utility Reconstruction – Tower Road to Flormann Street, Project No. 11-1926 / CIP No. 50840, for an increase of $12,797.19.

 

17.          No. PW063015-06 – Approve Change Order No. 8 to Scull Construction Service Inc. for Canyon Lake Dam Reconstruction, Project No. 08-1743 / CIP No. 50739, for an increase of $49,890.24.

 

18.          No. PW063015-07– Approve Change Order No. 9 to Scull Construction Service Inc. for Canyon Lake Dam Reconstruction, Project No. 08-1743 / CIP No. 50739, for an increase of $3,379.69.

 

19.          No. PW063015-08 – Approve Change Order No. 1 to RCS Construction for North Rapid Booster Pump Station, Project No. 13-2080 / CIP No. 50812.A, for a decrease of $143,760.16.

 

20.          No. PW063015-09 – Approve Change Order No. 1 to Mainline Contracting for Nordby Lane Reconstruction, Project No. 14-2175 / CIP No. 50803, for an increase of $3,541.61.

 

21.          No. PW063015-10 – Authorize Staff to Advertise for Bids Pavement Rehabilitation Project – Kansas City Street and Quincy Street, Project No. 15-2256 / CIP No. 50445. Estimated Cost: $175,000.00.

 

22.          No. PW063015-11 – Authorize Staff to Advertise for Bids Canyon Lake Sediment Removal, Project No. 15-2273 / CIP No. 51091.1. Estimated Cost: $200,000.00.

 

23.          No. PW063015-12 – Authorize Staff to Advertise for Bids Canyon Lake Sediment Trucking and Disposal, Project No. 15-2274 / CIP No. 51091.2. Estimated Cost: $175,000.00.

 

24.          No. PW063015-13 – Authorize Staff to Advertise for Bids Concrete Panel Repair Project, Project No. 13-2131 / CIP No. 50445. Estimated Cost: $100,000.00.

 

25.          No. PW063015-14 – Authorize Staff to Advertise for Bids 2015 Bridge Maintenance Project, Project No. 15-2262 / CIP No. 50752. Estimated Cost: $150,000.00.

 

26.          No. PW063015-15 – Authorize Mayor and Finance Officer to Sign Maintenance, Encroachment, and Financial Agreement between the Department of Transportation and City of Rapid City for the Silver Street Interchange Reconstruction Project, Project No. 12-2053 / CIP No. 50940, SDDOT Project IM 1902(61)0 PCN 1162.

 

27.          No. PW063015-16 – Authorize Mayor and Finance Officer to Sign Agreement between the City of Rapid City and Ferber Engineering Company, Inc. for 38th Street Reconstruction – Phase 1, Project No. 15-2232 / CIP No. 50716.1 and 38th Street Reconstruction – Phase 2, Project No. 15-2233 / CIP No. 50716.2 in the amount of $270,795.00.

 

28.          No. PW063015-17 – Authorize Mayor and Finance Officer to Sign Water Service Agreement between the City of Rapid City and Red Rocks Golf Club, LLC. 

 

29.          No. PW063015-24 – Approve Resolution No. 2015-074 to Declare an Emergency to Authorize Rapid Creek Bank Stabilization at the Water Reclamation Facility.

 

30.          No. PW063015-21 – Authorize Mayor and Finance Officer to sign Real Property Purchase Agreement Between City of Rapid City and Larry and Carol Thompson, and to sign resulting Plat documents and required applications for planning review.

 

31.          No. 15TP021 – Acknowledge the Walk Audit Report.

 

32.          No. 15TP018 – Approve the 2016-2019 Transportation Improvement Program – Draft.

 

33.          No. PW063015-05– Approve Change Order No. 7 to Scull Construction Service Inc. for Canyon Lake Dam Reconstruction, Project No. 08-1743 / CIP No. 50739, for a decrease of $719,551.59.

 

34.          No. PW063015-18 – Authorize Staff to Purchase Two Skid Loaders (Caterpillar Model 262D) in the amount of $102,000.00 using National Joint Powers Alliance (NJPA) Contract IFB#060311.

 

35.          No. PW063015-19 – Authorize Staff to Purchase One End Loader (Caterpillar Model 950M) in the amount of $273,500.00 using National Joint Powers Alliance (NJPA) Contract IFB#060311.

 

36.          No. PW063015-20 – Authorize Staff to Purchase One End Loader (Caterpillar Model 966M) in the amount of $374,750.00 using National Joint Powers Alliance (NJPA) Contract IFB#060311.

 

Legal & Finance Committee Consent Items

37.          No. LF070115-01 – Confirm Appointment of Leon Lunders, Rita Conklin, and Tim French to the RSVP Advisory Board

 

38.          No. LF070115-02 – Confirm Appointment of Gavin Fawbush to the Hotel Business Improvement District (BID)

 

39.          No. LF070115-03 – Acknowledge Update from the Opportunity Capture Fund Committee

 

40.          No. LF070115-04 – Resolution No. 2015-063 Writing Off Uncollectable Ambulance Billing Accounts

 

41.          No. LF022515-05 - Acknowledge April 2015 Sales Tax Report

 

42.          No. LF070115-16 – Acknowledge May 2015 General Fund Cash Balance Report

 

43.          No. LF070115-07 – Resolution No. 2015-073 A Resolution Adding a Business to the Business Improvement District No. 1

 

44.          No. LF070215-08 – Authorize Mayor and Finance Officer to Sign Master Lease Agreement and Associated Documents with Wells Fargo for Capital Lease on Ambulance Rolling Stock and Equipment

 

45.          No. LF070115-09 – Authorize Mayor and Finance Officer to Sign Engagement Letter with Ketel Thorstenson for the FY 2014 Audit

 

46.          No. LF070115-10– Approve Reallocation of Unspent Community Development Block Grant (CDBG) Funds from Previous Years and FY 2015 Contingency Funds and Authorize Investment Committee to Issue a Request for Applications for Projects Addressing High Priority Needs

 

47.          No. LF070115-11 – Final Approval of Consolidated Annual Performance and Evaluation Report (CAPER) with Amended Financial Report and Public Comment Report

 

48.          No. LF070115-12 – Approve request by SDSM&T to Waive Banner Fee for M Week for a five year period.

 

49.          Acknowledge Discussion Regarding Proposed Limestone Mine on Highway 16.

 

50.          No. LF070115-14 – Acknowledge Report from Library Board of Trustees Regarding County Notification of Fund Shortage and Delay in Payment.

 

Community Planning & Development Services Department Consent Items (NONE)

 

Continued Consent Items (NONE)

 

Bid Award Consent Items

51.          No. CC070615-02.1 – Approve award of Total Bid for Sanitary Sewer Main Extension - 12th St., Fulton St. and Alley Blocks 32 & 41 Blvd. Add., Project No. 14-2154 / CIP No. 50961.4 opened on June 30, 2015, to the lowest responsible bidder, Hills Materials Company, in the amount of $559,974.22

 

52.          No. CC070615-02.2 – Approve award of Total Bid for Vista Lake Subdivision #2 Public Utilities and Private Road Improvements, Project No. 15-2229 / CIP No. 51046 opened on June 30, 2015, to the lowest responsible bidder, Mainline Contracting, Inc., in the amount of $368,803.75

 

53.          No. CC070615-02.3 – Approve award of Total Bid for Pavement Rehabilitation Project – Alta Vista Area, Project No. 15-2263 / CIP No. 50844 opened on June 30, 2015, to the lowest responsible bidder, Hills Materials Company, in the amount of $295,449.50

 

END OF CONSENT ITEMS

 

NON-CONSENT ITEMS – Items 54 - 71

 

Open Public Comment – Items 54 - 71

            Close Public Comment

 

Ordinances

54.          No. LF061015-07 – Second Reading, Ordinance No. 6061, An Ordinance to Revise the Provisions for Management and Administration of the Municipal Airport by Amending Chapter 2.72 of the Rapid City Municipal Code.

Recommendation: Approve

 

55.          No. LF061015-08 – Second Reading, Ordinance No. 6062, An Ordinance to Revise the Provisions Regulating Activities and Operations at the Municipal Airport by Amending Chapter 13.28 of the Rapid City Municipal Code.

Recommendation: Approve

 

56.          No. 15RZ012 – First Reading, Ordinance 6058, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by FMG, Inc for South Dakota School of Mines and Technology Foundation for a Rezoning from General Commercial District to High Density Residential District for property generally described as being located at 217 and 211 East St. Joseph Street.

Recommendation: Approve

 

57.          No. 15RZ013 – First Reading, Ordinance 6059, An Ordinance Amending Section 17.06 of Chapter 17 of the Rapid City Municipal Code, Rezoning the within Described Property as requested by FMG, Inc for South Dakota School of Mines and Technology Foundation for a Rezoning from General Commercial District to High Density Residential District for property generally described as being located south of St. Joseph Street east of Maple Avenue.

Recommendation: Approve

 

58.          No. LF042915-16 – First Reading, Ordinance No. 6049, An Ordinance to Amend Provisions in the International Residential Code to Address Fire Protection of Floors by Amending Section 15.13.280 of the Rapid City Municipal Code.

Recommendation: Deny

 

Community Planning & Development Services Department Items

59.          No. 15PL032 - A request by Willadesen Lund Engineering, Eric Willadsen for John Samuelson for a Preliminary Subdivision Plan for property generally described as being located at the current western terminus of Promise Road.

Recommendation: Approve with Stipulations

 

Legal & Finance Committee Items

60.          No. LF121014-07 – Update on Alliance of Tribal Tourism Advocates (ATTA) Pow Wow Ground Project Funding (Referred from the January 5, 2015 Council meeting; Continued from the April 6, 2015 Council meeting)

 

61.          No. LF070115-15 – Clarification on Request to Allow Miniature Dairy Goats as Therapy Service Animals.

Recommendation: Forward without recommendation

 

Public Works Committee Items

62.          No. PW060915-19 – Approve with staff stipulations the Exception Request to waive the requirement to construct a portion of Golden Eagle Drive as it abuts proposed Tract 1 of Copper Ridge Subdivision.

Recommendation: Approve with Stipulations

 

Compass Committee Items

 

CIP Committee Items

63.          No. CC070615-04.1 – Acknowledge Capital Improvement Program Committee Monthly Update for June 2015

 

64.          No. CIP061915-03 – Approve Capital Plan for Government Buildings - Fire & Emergency Services for June 2015

 

65.          No. CIP061915-04 – Approve Capital Plan for Government Buildings - Parks & Recreation for June 2015

 

66.          No. CIP061915-05 – Approve Capital Plan for Parks & Recreation for June 2015

 

67.          No. CIP061915-06 – Approve Capital Plan for Information Technology for June 2015

 

68.          No. CIP061915-07 – Approve Capital Plan for Government Buildings – CSAC for June 2015

 

69.          No. CIP061915-02 – Approve Capital Plan for Streets, Drainage, MIP Projects for June 2015

 

70.          No. CIP051515-09 – Approve Fire Department request for additional $300,000 for Fire Vehicles in 2015 to be paid from Undesignated Cash

 

71.          No. CIP051515-08 – Approve authorization to proceed with an RFP for the CSAC Space Analysis Study

 

Other Board, Commission & Committee Items

 

Bids

 

Alcoholic Beverage License Applications

            Reissuance

            Special Event

 

Mayor's Items

 

Council Items & Liaison Reports

Reconsideration Notices

Motion for Delivery of Items from Committee

 

Staff Items

 

Appeals

Planning Commission Appeals

License Appeals

Other Appeals Heard by the Council

 

PUBLIC HEARING ITEMS – Items 72 - 74

 

Open Public Hearing - Items 72 - 74 [Public Hearing Remains Open]

 

CONTINUED PUBLIC HEARING CONSENT ITEMS – (NONE)

 

END OF CONTINUED PUBLIC HEARINGS CONSENT ITEMS

 

Close Public Hearing - Items 72 - 74

 

CONSENT PUBLIC HEARING ITEMS – Item 72 - 73

 

Remove Items from the “Consent Public Hearing Items” and Vote on Remaining Consent Items

 

Community Planning & Development Services Department Items (NONE)

 

Alcohol Licenses

72.          Black Hills Center for Equality for a SPECIAL EVENT Wine and Malt Beverage License for an Event Scheduled for July 18, 2015 at Wilson Park, 1755 Mt Rushmore Road

 

Assessment Rolls

73.          No. LF070115-06 – Resolution No. 2015-052B Levying Assessment for Cleanup of Miscellaneous Property

 

Other Items Requiring Public Hearings

 

END OF CONSENT PUBLIC HEARING CALENDAR

 

NON-CONSENT PUBLIC HEARING ITEMS – Item 74

74.          No. 15VR002 - A request by Fisk Land Surveying and Consulting Engineers, Inc for ICON Holdings, LLC for a Vacation of Right of Way for property generally described as being located at Northview Drive and Silver Nugget Drive. (Continued from the 6/15/15 Council)

Recommendation: Approve with Stipulations

 

BILLS

75.          No. CC070615-01 – Bill List for July 6, 2015

 

ADJOURN